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Formatting citations Print Page
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Deleting a Citation

Sometimes the citations within a document need to be amended.  EndNote provides different options:

a.    Deleting a Citation

To delete a citation, do not use the Delete or Backspace keys on the keyboard (with the exception of Notes in numbered styles). Using the Delete or Backspace keys may corrupt your word document.

To delete a citation safely, first highlight the in-text citation (i.e. the author and year in an author-date style, or the number in a numbered style). Now click on the Edit & Manage Citation(s) button endnote edit & manage citation icon on the ribbon and you will see the following dialogue box:

 screenshot endnote edit & manage citations

The "Edit Citation" Dialogue Box

This will display all the citations in your paper. You will see the citations in EndNote's temporary citation format (first author, year, record number of the reference in your library).

The citation which you selected should be highlighted. Click on the arrow on the Edit Reference button and select Remove Citation. Then click on the OK button.

EndNote will remove the citation and reformat the list of references. Save the changes to your document.

 

b.    Including and Deleting Notes in the List of References

This is only applicable to numbered styles.

Some journals (such as Science) use a numbered reference style but permit you to include notes with the list of works cited at the end of the paper. In such a system, the notes are incorporated into the numbered list of references.

To insert such a note in your Word document, first use the styles manager to select the Science style.

Now position the cursor at the end of a sentence in the document and insert a space before the full stop. Then use the Insert Citation button on the ribbon and click on the arrow to select Insert Note:

 screenshot endnote insert citation menu


You will now see a dialogue box, in which you can type your note for eg.   These results are only preliminary.

After entering click the OK button.

EndNote inserts the note into the list of references. Save this change.

Your document might now look something like this:

We still know very little about how researchers in many areas identify the information resources that they need (1). The available studies are often localised (2) or discipline-specific (3). There is a clear and pressing need for further research in this area, and a need for detailed longitudinal studies that will help to identify emerging trends .

Budd pointed out many years ago that there are fundamental differences in the research cultures of the sciences and the humanities. There is nothing in the more recent literature to suggest that his findings have lost validity over the years (4). On the contrary, it may well be that recent technological developments have increased these differences (5).

 

Works Cited

1.         E. Broadbent, Cataloging and Classification Quarterly 6, 23 (1986).

2.         C. C. Gould, Information Needs in the Humanities: An Assessment.  (Research Libraries Group, Stanford,   Calif., 1988).

3.         S. Talja, H. Maula, Journal of Documentation 59, 673 (2003).

4.         These results are only preliminary.

5.         K. M. Guthrie, Journal of Library Administration 36, 109 (2002). 

Numbered Style with Note in List of References

To delete this note, highlight the relevant number (4) in the text. Use the backspace key to delete the highlighted number and therefore the note.

Note: This is an exception. In previous versions of EndNote you would use the Edit & Manage Citations function to delete a note, but there seems to be a bug in versions X4, X5 and X7 which prevents you from doing this.

 

Adding text before a Citation

This is only applicable to author-date styles.

Some styles allow you to add text before a citation in a paper. Your paper must be formatted in an author-date style, so use the styles manager to reformat the document with the APA 6th style or another author-date style.

Click on the in-text citation you would like to edit so that it is highlighted.

Click on the Edit & Manage Citation(s) button on the ribbon and the dialogue box will open. In the box labelled Prefix, type:

 see for example

You must type a space after “example” to ensure that there is a space between the prefixed text and the citation in the document. Click on the OK button, and EndNote will reformat the citation with the prefixed text.

 As an example, see the first reference (Broadbent) below:

 

We still know very little about how researchers in many areas identify the information resources that they need (see for example Broadbent, 1986). The available studies are often localised (Gould, 1988) or discipline-specific (Talja & Maula, 2003). There is a clear and pressing need for further research in this   area, and a need for detailed longitudinal studies that will help to identify   emerging trends.

Works Cited

 Broadbent, E.   (1986). A study of humanities faculty library information seeking behavior. Cataloging and Classification Quarterly, 6(3),   23-37.

Gould, C. C. (1988). Information   Needs in the Humanities: An Assessment. Stanford, Calif.: Research   Libraries Group.

In-Text Citation with Prefixed Text

Save this change to your document.

 

 

Adding text after a Citation

This is only applicable to author-date styles.

 Some styles allow you to add text after a citation. Normally this will be a specific page number. Your paper must be formatted in an author-date style.

 Click on the in-text citation you want to change so that it’s highlighted.

 Click on the Edit & Manage Citation(s) button on the ribbon and the dialogue box will open. In the box labelled Suffix type:

            , p. 11

You must type a comma and a space before “p.” to ensure that there is a space between the citation in the document and the suffix. Click on the OK button, and EndNote will reformat the citation with the text after the citation.

 As an example, see the second reference (Gould) below:

We still know  very little about how researchers in many areas identify the information   resources that they need (see for example Broadbent, 1986). The available studies are often localised (Gould, 1988, p. 11) or discipline-specific (Talja   & Maula, 2003). There is a clear and pressing need for further research in this area, and a need for detailed longitudinal studies that will help to   identify emerging trends.

Budd pointed out many years ago that there are fundamental differences in the research   cultures of the sciences and the humanities. There is nothing in the more recent literature to suggest that his findings have lost validity over the years. On the contrary, it may well be that recent technological developments have increased these differences (Guthrie, 2002).

Works Cited 

Broadbent, E.   (1986). A study of humanities faculty library information seeking behavior. Cataloging and Classification Quarterly, 6(3),   23-37.

Gould, C. C. (1988). Information   Needs in the Humanities: An Assessment. Stanford, Calif.: Research   Libraries Group.

In-Text Citation with Suffixed Text

Save this change to your document.

 

Why can't I just enter the page number   in the Pages box?
 
  When you click on the Edit Citations button, the dialogue box which appears   has sections for Prefix, Suffix, and Pages. It seems logical to enter a page   number in the Pages box.
 
  In earlier versions of EndNote, the Pages box was used only for footnote   styles. It was not used for author-date styles such as APA or Harvard. In   recent versions of EndNote, some author-date output styles (e.g. APA 6th)   are configured so that you can simply enter a page number in the Pages box,   and EndNote will format the reference and add all the necessary punctuation   for you.

 

 

Omitting Authors' Names from Citations

This is only applicable to author-date styles.

Most style manuals insist that if you have mentioned the author’s name in the text, you should drop the author’s name from the citation, e.g.

These results were confirmed by Smith (1993).

When you first insert the reference, it will look something like this:

These results were confirmed by Smith (Smith, 1993).

To remove the author’s name from the citation, click on the citation to highlight it, and then click on the Edit & Manage Citation(s) button on the ribbon.

When the dialogue box opens, make sure the desired reference is highlighted and click on the drop-down menu [Default]. Change the drop-down menu to Exclude author then click on the OK button. EndNote will remove the author’s name from the citation.

                       

 

Save this change to your document.

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